Getting Started with IATI

4. What do I have to fill in?

Organizations are requested to fill in a set of fields that correspond to those required by the donor. Depending on the donor, the fields you must fill in might vary very slightly (donors are aiming to harmonize their reporting requirements as much as possible).

IATI elements required by the Netherlands Ministry of Foreign Affairs

For an elaborate description of each of the, download our IATI publication guidelines:

For examples on …. INSERT PRESENTATION

Link your activities to those of others

The most important thing you must remember is that you must always link ‘upwards’ via the Transactions, to whom you are directly receiving the money from. This could either be a donor or another NGO if they received funds from the donor and are then disbursing it to you which is often the case in larger alliance program structures.

Before you get started, make sure you have the IATI Activity ID reference at hand, this should look something like this: XM-DAC-7-PPR-4000001234. This identifies the project from which you are receiving funding. This number should be available on your contract or can otherwise be found by searching for it on OpenAid.

For a quick guide into “Linking your activities to those of others” have a look at the specific guidance: …..

Using the donor guidelines, fill in all the relevant project / programme information fields, paying particular attention to the transaction fields. This is the section where you will need to refer to the Ministry’s IATI Activity ID, when using the Incoming Funds / Commitments transaction type. By filling in this reference, it allows for the two projects to become ‘connected’ and it enables traceability.

When you make it to the results section, add the relevant results and respective indicators, as agreed with the Ministry. At present the Ministry will only read in quantitative results into METIS, but this does not stop you from publishing qualitative results.

Quarterly updates

Once you have filled in all the required fields as set out by the guidelines, you are ready to publish. Do a quick quality assurance check on the data and then publish this information. Don’t worry, if you do publish something that is incorrect, you can edit and republish at any point the information will be updated. This also applies to when you update your project / programme every quarter, update the existing one, you do not need to create a new project / programme every quarter.

The commitment made by IATI publishers is to publish quarterly, the Ministry will however, check your results on an annual basis.

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